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How to Write a Heartfelt Thank You Message

People often procrastinate when writing out thank you cards because they simply can't decide how to write thank you notes that truly express their gratitude. But writing a genuine message in your thank you cards doesn't have to be a struggle. Once you decide the intent of your card, you can write a sentimental message for the recipient to reflect your feelings. Most heartfelt messages are perfect for letting an individual know how much you value them. It always best to choose a heartfelt message over a simple phrase when writing a thank you card for those who you cherish.

Follow these tips for writing thank you notes full of heart, and you'll be flying through your thank yous in no time!

When to Send a Heartfelt Thank You Message

A heartfelt thank you message can be used for many different scenarios but most importantly, a heartfelt message should be sent when showing your appreciation for a close person or someone that has sent you a gift.

You should always write a heartfelt message for family members and close friends to express your gratitude. Often times, generic messages aren’t appropriate for loved ones who you have a close relationship with. This is the perfect opportunity to send a sentimental thank you card when expressing gratitude. Whether you’ve been given a meaningful gift or you’re just sending an appreciative note to a close mentor, a heartfelt message should be sent when you want to emphasize how much you cherish a relationship with someone.

Here are a few common scenarios that permit a heartfelt thank you message upon receipt:

  • Birthday Gifts
  • Wedding Gifts
  • Baby Shower Gifts
  • Graduation Gifts
  • Anniversary Gifts
  • Money or Gift cards
  • Holiday Gifts
  • Hospitality
  • Mentorship
  • Just Because

Thank you cards with heartfelt messages aren’t only for adults! You can use kid thank you cards to have your children express their gratitude for classmates, gifts, or birthday parties. It’s never too early to teach your family the value of gratitude.

What to Include in Your Heartfelt Message

Your heartfelt message should be personal and exclusive to the recipient. It is easy to buy printed cards with a message from the store but there’s nothing that compares to a handwritten note. Your heartfelt message should avoid a simple thank you phrase and include your reasoning behind your gratitude. Here are a few key elements to include in your message:

  • Make sure your thank you card is appropriate for the occasion.
  • Always mention the gift that was given so the recipient knows you wrote this message specifically for them.
  • Let the recipient know what the gift or act of kindness meant to you and how it positively affected your life.
  • Focus on the recipient instead of writing a thank you note that's all about you.
  • Let the recipient know how important they are to you.
  • Don't rush your thank you card message. Take your time, and the end result will be worth the extra effort. Your message should be well thought-out.
  • Include a shared memory to make your thank you card sparkle.
  • Look to the future and let the recipient know that you can’t wait to continue building your friendship or relationship.
  • Always send your thank you card within a week or two of receiving a gift.
  • Use thank you notes as a chance to stay connected–let everyone in your life know you love and care for them!

10 Heartfelt Quotes for Thank You Cards

Every now and then writers’ block sets in and we need a quote to help us out. If you can’t find the exact words to express your gratitude or you’re looking for a bit of inspiration, choosing a warm quote can do the trick. As long as the quote is deep and sentimental, you can include a reflective or direct quote to go along with your message. Here are a 10 heartfelt quotes that can be used in conjunction with your message:

We can only be said to be alive in those moments when our hearts are conscious of our treasures. — Thornton Wilder

Let us be grateful to people who make us happy; they are the charming gardeners who make our souls blossom. — Marcel Proust

Alone we can do so little; together we can do so much. — Helen Keller

Anything, everything, little or big becomes an adventure when the right person shares it. — Kathleen Norris

You gave me your time, the most thoughtful gift of all. — Dan Zadra

One person caring about another represents life's greatest value. — Jim Rohn

The smallest act of kindness is worth more than the grandest intention. — Oscar Wilde

In ordinary life we hardly realize that we receive a great deal more than we give, and that it is only with gratitude that life becomes rich. — Dietrich Bonhoeffer

Gratitude unlocks the fullness of life. It turns what we have into enough, and more. It turns denial into acceptance, chaos to order, confusion to clarity. — Melody Beattie

As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them. — John Fitzgerald Kennedy

Heartfelt Thank You Letter Sample

Address: 4500 Main Street

Chicago, IL 60614

Date: February 12, 2016

Dear Alana,

Words cannot explain how grateful I am for your hospitality last weekend. My family and I loved staying at your home and we are so appreciative of your warm greetings. We felt very comfortable and right at home. The kids had an amazing time catching up with each other and can’t stop talking about the weekend! Josh and I also had a lovely time preparing dinner with you and Kevin.

Thank you again for the wonderful hospitality. I am grateful for you and your generosity. I invite you, along with your family, to visit us this summer. We are delighted to welcome you to our abode.

With warm affection,

Josh and Karen

Sending a heartfelt thank you message is the perfect idea for preserving your relationships with those in your life who matter the most. The recipient will understand the depth of your relationship and feel your gratitude from any distance. A heartfelt thank you message may arrive in a card, but it lasts forever in the hearts of those who open it.

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