Whether you received a generous gift or someone did you a kind favor, it’s always important that you reciprocate their generosity with a sincere thank you card. But if you’re asking yourself, “When is it appropriate to send a letter of appreciation?”, we’re here to offer a few words of advice regarding thank you card etiquette.
Check out our answers to some commonly asked etiquette questions, or scroll down to find our list of thank you card Dos & Dont’s.
When is it absolutely necessary to send a thank you card?
Thank you cards should always be sent right after receiving gifts. Special occasions such as birthdays, graduations or baby showers are all times when generous gifts will be given to you by friends and loved ones, so it’s a good idea to always have a stylish set of thank you cards on hand and ready to be filled out.
Is there ever an instance when a thank you card is not required?
Of course! While a handwritten thank you card is always appreciated, it is not a necessity in all situations. For example, if you recently attended a dinner party that was hosted by a friend, a thank you card would certainly be a kind way to convey your gratitude, but it is an optional gesture. However, if you’re ever on the fence about whether or not you should send a thank you card, it’s always best just to send one anyway.
How soon should thank you cards be sent out?
While there really isn’t an absolute answer to this question, a common rule of thumb is to send your thank you cards within a week of accepting a gift. But if this time frame isn’t feasible for you, just be sure to stuff, seal, stamp and stick that card into the mail as soon as you can. After all, it’s better late than never! The one exception to the one month rule is with weddings. It’s perfectly acceptable to send your wedding thank you cards out within a few months of the wedding date.
A few other Do’s when it comes to thank you card etiquette:
- DO write in your best handwriting
- DO address the thank you card to the whole family, if the gift was from everyone.
- DO spell everything on the card correctly, including names. If you’re questioning the spelling of a word or a name, check online before writing it down. Better yet, write a rough draft before writing in the actual card.
- DO personalize your thank you card. Be specific about what you’re genuinely thankful for. Include a sentence or two on how you plan on using the new item.
And some Dont’s to also remember:
- DON’T put off writing your thank you notes. They should be written and sent with a week or two weeks of receiving the gift.
- DON’T pre-write your thank you cards. It will be noticeable and seem insincere to your recipients. The best thank you cards are heartfelt and genuine.
- If money was gifted, DON’T mention the amount in your thank you card. Simply put “thank you for the check” and mention what you’ll be using the money towards.
- DON’T get off topic or start to blab. Save personal details for a phone call or email. Keep the thank you card for your thank you message.
Are there any thank you card etiquette tips that you would add to our list? Tell us in the comments below!